Event Application

If you would like to hold an event on Council owned or managed land, roads or property, you will need to submit an event application to Council before the event.

Events are not permitted to be staged on Council land without Council's written approval.

If you intend to use or close Council owned roads, you will also need to submit a Traffic Management Plan (TMP) and Memorandum of Authorisation (MOA).

Depending on the event or its location, you may also need other permits from Council, such as an Occupancy Permit for a Place of Public Entertainment or a Planning Permit.

Events held on private or Crown Land: you do not need to submit an event application to Council. However, you may need other permits from Council, such as an Occupancy Permit for a Place of Public Entertainment or a Planning Permit.

You will also need to seek permission from the landowner, e.g. the Department of Environment, Land, Water and Planning (DELWP) or Parks Victoria.

If your event involves roads managed by the Transport Victoria (VicRoads), you will need their consent.

At minimum Council requires the following documentation:

• Completed Event Application
• Risk Assessment
• Site Plan
• Adequate Public Liability Insurance cover of $20 million

Additional requirements (depending on the event classification) may include:

• Event Management Plan
• Traffic Management Plan
• Emergency and Evacuation Plans
• Waste Management Plan
• Worksafe Notification (Fireworks)
• POPE

Permits are generally not required for small private functions in public parks.

However, a permit is required if your event includes any of the following:

• Temporary structures (e.g. marquees or jumping castles);
• External contractors (excluding wedding celebrants);
• Amplified music; or
• Alcohol consumption.

For a full list of activities that require a permit, please refer to Council’s Community Local Law.(PDF, 584KB)

If you are unsure whether your event requires a permit, contact the Compliance Team on 5624 2411.

Approved events must comply with Council’s standard Terms and Conditions to run an event on Council land. 

Additional conditions may apply depending on the type, classification and impact of the event.

For more information - BBSC Event Terms and Conditions(PDF, 167KB)

• BBSC Event Terms & Conditions(PDF, 167KB)
• Community Event Planning Guide(PDF, 2MB)
• Risk Assessment template(XLSX, 29KB)
• Risk Assessment Guidelines(PDF, 13MB)
• Information on licenced First Aid Services
• Transport Victoria: Events and filming on roads
• Victoria Police Event Safety and Permits
• BBSC Sustainable Events Checklist(PDF, 53KB)
• Fact Sheet: Culturally Appropriate Foods(PDF, 2MB)

Some Council owned venues require a booking via Bookable.

Visit the Hire Baw Baw venues with Bookable page for further information.

Depending on the event classification, you may also need to submit an event application.

Private gatherings and events, including weddings, may be held in Council-managed public parks at no cost.

These spaces remain open to the general public, and bookings for exclusive use or specific areas are not available. Availability cannot be guaranteed, and event organisers must be considerate of other park users at all times.

Council may undertake park maintenance with limited notice. In addition, some parks host regular markets or approved public events.

You are welcome to contact us for information about scheduled activities.

We recommend emailing event details to Council so details can be noted on the internal events calendar.

Before you apply: Ensure you have the minimum required documents to attach to your application:                              

• Risk Assessment
• Site Plan
• Adequate Public Liability Insurance cover of $20 million

Once you're ready, Click Here to Apply Now.