Tenders and Purchasing

New Electronic Tender System

The new Tenderlink system means tender submissions can be lodged electronically via an electronic Tender Box. This is a free service.

Baw Baw Shire Council will still accept tender submissions in hard copy.

The minimum requirement of a tender submission is:

  • Tender Declaration Form (signed by the Tenderer, or duly authorised representative)
  • Tender Schedules Information requested in the Tender documentation and;

  • Any other documents that substantiate your tender submission.

Access Tender Details

You can review the list of advertised tenders and all relevant documents. 

To register, click on the the E-Tender Portal tab above. Registration is free. 

Prospective tenderers must register to receive information about a tender. This ensures that we can communicate with you directly if there are changes to tenders or relevant documents.

How to Submit Your Tender

Electronic Tender Submissions

There is no maximum file size, however upload times depend on the size of your file and your internet speed.  Allow enough time before closing for your files to upload to Tenderlink.

Before submitting you should read The Supplier Response Document in the Supporting Information section on this page.

Hardcopy Tender Submissions

Your submission must be in a sealed envelope marked with the both contract title and number and placed in the Tender Box, prior to the closing date and time at: 

Customer Service

Civic Centre, Drouin

Office hours 8.30am - 5.00pm Monday to Friday (excluding Public Holidays)

Procurement Policy

The Procurement Policy has been developed in accordance with Section 186(A) of the Local Government Act 1989. The Policy sets out the key policies and principles forming the framework for procurement at Baw Baw. Our aim is to ensure that procurements:

  • Are undertaken in a consistent and robust manner
  •  Are consistent with Council objectives
  •  Comply with all applicable legislation
  • Are undertaken in a way that demonstrates accountability to rate payers 
  • Meet the expected standards of probity

The Procurement Policy and Guidelines are adopted by Council between July and August each year.

Tenders Disclaimer

Closing dates and times for Tenders are strictly enforced and late tenders will not be accepted. Council will accept tenders electronically or in hard copy through the physical tender box. Council reserves the right not to accept the lowest tender, or to accept more than one tender.

Tenderers must not to rely on electronic versions of plans or drawings. Tenderers must not use or reply on plans or drawings obtained electronically as they may not be accurately reproduced. This includes without limitation plans and drawings from this internet site.