Council Meetings

 

The formal decision making process of a Council is through Council Meetings, which Councillors are required to attend.

Livestreams, Agendas and Minutes

The agenda packet for each Council meeting is published in the table below by 1pm on the Friday prior to the meeting.

The outcome of the Council meeting is reported in the unconfirmed Council meeting minutes, which are published in the table below by close of business on the Friday following the Council meeting. Minutes of Council meetings are confirmed at the next meeting of Council.

The video recording will also be available in the table below by close of business on the Friday following the meeting. 

The table below shows upcoming meetings, including links to view agendas and related attachments. To view the full agenda, select the agenda packet from the dropdown list next to the meeting date.



Please view an alternative version if you are using a screen reader:
View accessible version for screen readers 


Access Live Stream

The Current and Upcoming Events section of the table contains future Council meetings. 

Once the Council meeting has commenced a LIVE indicator will appear to the left in the table. To access the live stream of the meeting, simply click the meeting title and the stream will open in a separate window.


Access Video Recordings

The Most Recent Events section of the table contains video recordings of each Council meeting and the motion of each agenda item. Click in the media column to access the recording. 

Viewers can click on an agenda item from the list below the recording to skip to that section of the meeting. 

Council Meetings

Council Meetings are governed by the Local Government Act 2020 and Council's Governance Rules and are held in the Fountain Room of the West Gippsland Arts Centre

In 2024, Council has moved to once-monthly Council Meetings, following a trial period between February 2024 to 30 June 2024. At its Ordinary Council Meeting on 1 May 2024, Council endorsed the remaining Council Meeting dates for 2024.

For the remainder of the year, Council Meetings will be held on the first Wednesday of the month at 1:00pm, unless otherwise noted. 

Click here to view a copy of Council's Meeting Dates for 2024.(PDF, 58KB)

Confidential Council Meetings, which are not open to the public, are held at an earlier time or as required. All resolutions of Council, both lost and carried, procedural ceremonies, absence and attendance of Councillors, committee reports, questions on notice and those who have made a verbal submission in the meeting are also recorded.

All Council Meetings are live-streamed, and archived recordings are made available on Council's website for viewing. 

To receive fortnightly Council Meeting Snapshots and monthly Council News Bulletins delivered directly to you, subscribe to Council updates.

Public Participation

As part of Council's commitment to Good Governance, Council will provide opportunities for community members to engage directly in Council Meetings.

There are many ways that you can participate in a Council Meeting, such as:

Council's Governance Rules govern public participation in Council Meetings.

If you have any questions or would like support with your participation in a Council meeting, or if you would like to register to make a verbal submission online, please contact Council's Governance Team on 1300 229 229 or email us on governance@bawbawshire.vic.gov.au


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Attending the Gallery

Members of the public are encouraged to attend Council meetings and observe quietly from the Gallery.

In 2023, the doors to the Council meeting open at 5:00pm for a 5:30pm sharp start.

In 2024, the doors to the Council meeting open at 12:30pm for a 1:00pm sharp start. 


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Questions on Notice

Questions on Notice is an opportunity for community members to ask up to 5 questions to clarify strategic, policy or any other appropriate matter that may not be on the Council agenda. The objective of Questions on Notice is to assist Council to remain accountable to the community.

Questions are asked to Council, not to individual Councillors or to the administration. Questions submitted to Council must be received in hard copy 48 hours prior to the Council Meeting and clearly state the sender's name and address.

If the sender is in attendance at the meeting, the questions and answers will be read aloud by the Chair and presented to the sender in hard copy form.

Questions can be submitted via email to bawbaw@bawbawshire.vic.gov.au


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Submissions

Community members are invited to engage with Council during Community Participation Time at Council Meetings in the form of submissions.

Submissions can be made on any agenda item at the meeting:

  • Verbally, in person
  • Verbally, online
  • Written, either in hard copy or electronically, using Council's submission form below

Those who wish to submit in person must sign the submission register to indicate which agenda they wish to speak to. The register is available in the foyer of the Fountain Room from 12:30pm - 12:55pm.

Submitters will have up to 3 minutes to speak to an item on the agenda and Councillors may choose to ask clarifying questions. 

Electronic/written submissions can be made on any item on the agenda. A submission form is made available below when the Council meeting agenda is published until 1:00pm on the Monday prior to the meeting. If the form is not available, the cut off time has passed. 

Click here to make a Submission.

If you have any questions or would like support with your participation in a Council meeting, or if you would like to register to make a verbal submission online, please contact Council's Governance Team on 1300 229 229 or email us on governance@bawbawshire.vic.gov.au


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Petitions 

Petitions are a great way for our community to have their concerns heard by Council and ask for action to be taken. 

A petition or joint letter must:

  • Be in legible and permanent writing or typed;
  • Contain the request of the petitioners;
  • Be signed by at least 12 signatories; and,
  • Be submitted to Council no later than 1:00pm the day prior to the Council meeting.

Electronic Petitions

Community members are encouraged to submit electronic petitions generated by the webform below. 

Petitions can be created and signed using this form and the web link can be circulated to other signatories.

Electronic petitions are reviewed by the Governance Team to ensure they align with Council's Governance Rules before being approved. If you create a submission, it will not appear available for signing until it has been reviewed.

For rules and information relating to public participation, please refer to section 62, 63 and 64 of Council's Governance Rules.

Click here to Sign a Petition     or     Click here to Create a Petition