Your Planning Permit

Apply for a Planning Permit

Recent changes introduced by State Government mean that from 19 September 2014 there are two streams of planning permit applications:

  • Those assessed under the standard planning process.
  • Those assessed under the new VicSmart planning provisions.

Applications that meet the VicSmart criteria are generally simple applications that have a 10 day assessment timeframe. It is important you understand which type of application you need to apply for as the application form and information that is required to be submitted with your application will be different.

For all types of applications we advise that you:

  1. Talk to a planner before you lodge your application. Consider bringing in sketch plans and other application documents (such as an arborist or geotechnical report) to discuss with a planner over the counter or in a pre-application meeting.
  2. Talk to your neighbours and other authorities about your proposal. An early discussion can often help to address any concerns they may have and open the way for negotiation.
  3. Hire a professional to prepare, lodge and manage your application, if possible.
  4. Lodge your application form with the required fees and documentation.

Supporting Documents that you must provide with your Planning Permit Application include:

  • A completed and signed application form.
  • The relevant application fee.
  • A full, current (produced within 90 days) copy of title.
  • Three sets of plans (site, floor and elevation plans) drawn to scale. Refer to the example plans in the Related Information section on this page.
  • Other documentation (such as a relevant planning checklist).

We recommend you speak to one of our Planning Officers before you submit your application to check you have everything you need.

To obtain an up-to-date copy of Title, go to LANDATA.

To request hardcopies of these documents, contact the Statutory Planning Department on 5624 2411.

Chat with a Planner

There are a few different ways you can get assistance from a planner:

Over the phone

Council’s Duty Planner is available to answer phone calls between 9am to 5pm, Monday to Friday. They can be reached by calling 5624 2411.

If the Duty Planner is busy, Customer Service will take a message and the Duty Planner will return your call within 48 hours. 

Please provide that address to which your enquiry relates and your contact details so we can get back to you, ready with assistance.

Common questions we get asked over the phone:

  • Do I need a planning permit to build a shed?
  • Can I build a second house in the backyard?
  • Can I remove a tree?
  • I want to start a new business from home, what do I need from Planning?
  • How much does it cost for a permit? 

At the Council Office in Drouin

Council’s Duty Planner is available to meet with customers who drop in to the Office between 9am to 5pm, Monday to Friday.

There is no fee for this service however meetings are generally limited to fifteen minutes.

Please be aware that we may be engaged helping another customer when you drop in.  If so, your patience is appreciated. Will meet with you as soon as possible. Please come prepared with the address to which your enquiry relates and any plans or documents that might help.

Common things we can help with at the counter:

  • Completing your Application Form
  • Checking that your application is complete prior to lodging
  • Reviewing your plans

Written Advice

If you require planning advice in writing (provided on Council letterhead) an application can be made to Council(PDF, 55KB). The fee for this service is $90.00

What we need in order to assist you: 

  1. Please complete this application for written advice form(PDF, 55KB)
  2. Provide a copy of the title and anything else we might we need to respond to your request (Plans, detailed description of proposal, photos etc.)
  3. Email  the completed application to and pay the $90 application fee.  

Pre-Application Meeting

This meeting is designed for planning consultants to meet with a relevant Planning Officer prior to lodging a complex planning application.

A pre-application meeting is encouraged for applications such as a Multi-Lot Subdivision, Mixed Use Developments and Multi Dwelling Developments.

Plans to be considered in the meeting must be submitted a minimum of 7 business days prior to the scheduled meeting. If this is not undertaken the meeting will not be able to proceed. 

Please speak to the Duty Planner if you would like to book a meeting or if you would like more information as to whether or not your project should go through a Pre-Application Meeting. 

Extending a Planning Permit

In order to extend a planning permits expiry date, the planning permit must still be valid and within six months of the expiry date. When applying for an extension, you must provide:

  • A cover letter detailing the extension period proposed and justification as to why this extension is required.
  • A fully completed application form to extend a planning permit.
  • Payment of the applicable fee.

Amending a Planning Permit

If any changes are required to what has been approved in your planning permit you must apply for an amendment to the existing planning permit. When applying for an extension, you must provide:

  • A fully completed application form to amend an existing planning permit.
  • Payment of the applicable fee.