Crossovers, Road Reserves and Asset Protection

Road Reserves

The road reserve extends from property boundary to property boundary and includes, but is not limited to, the road pavement, kerb and channel, nature strip, footpath and vehicle crossing.

You will need a Works within Road Reserve Permit if you need to carry out works in the road reserve, including connecting services such as driveway construction, water connection, and underground power supply or storm water.

Please note: Council MUST inspect the crossover or works in the road reserve before any concrete is poured, and after it is completed, to make sure that the permit conditions are followed and to guarantee the longevity of the crossover.

Works Within Road Reserve Permits

A Works Within Road Reserve permit assists Council in protecting its assets from potential damage caused by building works, ensure public safety and record what and who is conducting works within the Shire.   

These permits also ensure that the proposed works meet the appropriate standards. You can find information below to answer any questions you have about Works Within Road Reserve Permits.

When you need a Works Within Road Reserves Permit

Council consent is required to conduct any works within a road reserve where Baw Baw Shire Council is the responsible road management authority. 

If the works are proposed on a declared arterial road managed by the Department of Transport (DoT, VicRoads, Regional Roads Victoria), a planning permit is required under the Planning Scheme of Victoria.

A list of Regional Roads Victoria managed roads in the Shire can be found here.(PDF, 83KB)

Works that require a Works Within Road Reserves Permit are:

  • Road openings - subdivision works.
  • Storm water connections - please note that legal point of discharge approval is required.
  • Sewer connection - please note that Gippsland Water approval is required.
  • Gas tie in.
  • Hoarding - approved traffic/pedestrian management plan is required, along with an Asset Protection Permit. Please note that parking bays will only be allocated to your worksite if you require a storage or skip bin to be placed in that location. 
  • Road reserve occupation.
  • Removal of vegetation - an approved planning permit may be required. 

What does a permit cost?

The current permit application fee is $180. 

This fee is reviewed annually during Council’s annual budget review process and is subject to change at any time. 

The payment of a bond is also required. This will be invoiced separately upon assessment of your application and scope of works. The bond limit is $3000. 

The information you'll need to apply

When completing your application form, you will need the following information:

  • Your name and company name.
  • Your address and basic contact information.
  • The address and location of the proposed works.
  • A detailed scope of the proposed works.
  • A site plan of the proposed works, showing the location of Council assets such as NBN pits, storm water pits, fire hydrants, sign posts and street trees. 
  • Proof of public liability insurance.
  • An approved traffic management plan (TMP) and memorandum of authorisation (MoA).
  • An approved planning permit if vegetation is to be removed.

Permit time frames

How long will my application take to process? 

Works Within Road Reserve permits may take 5-10 business days to process.  

How long is my permit valid for?  

Works Within Road Reserve permits are valid up to 12 months from the date of issue.  

What do I do once the works are completed?

Following completion of the building works, you will need to notify Council by:  

Following notification of the works being completed, Council’s Asset Protection Officer (APO) will inspect the site to determine if any damage has occurred to Council assets during the permitted works.  

Following a satisfactory inspection by the APO, you will be provided notification of this outcome.   

Following an unsatisfactory inspection by the APO, the applicant will be notified of the outcome and advised to repair the damage to Council standards as per Council’s enforcement process.  

Non-compliance to this request will see the security bond being retained by Council to repair the damaged asset, and any additional costs for the repair will be invoiced to the permit holder. 

Your security bond will be reimbursed within 21 days following a satisfactory inspection. 

Applying for a permit

The Application for a Works Within Road Reserve permit(PDF, 151KB) can be downloaded or obtained at any of Council’s Customer Service Centres.  

To lodge your application, please email the completed form and supporting documentation to the Asset Protection Team or visit one of our Customer Service Centres. 

Nature Strip Modification Permits

A Nature Strip Modification permit assists Council in ensuring the safety of pedestrians and motorists in urban settings by ensuring that any proposed nature strip modifications meet the Council approved guidelines.

Council's Urban Nature Strip Guidelines(PDF, 3MB) specify the types of modifications that are acceptable, and should be read before submitting an application to modify a nature strip. 

When you need a Nature Strip Modification Permit

If you plan on having anything other than grass on your nature strip, you need a nature strip modification permit. This will ensure that your proposed plan meets the required guidelines and will not provide any safety issues for the community, nor cause any damage to Council, or other organisations assets.

If you are replacing the existing grass on your nature strip, you do not need to apply for a permit. 

What does a permit cost?

The current permit application fee is $180. 

This fee is reviewed annually during Council’s annual budget review process and is subject to change at any time. 

The information you'll need to apply

When completing your application form, you will need the following information:

  • Your name.
  • Your address and basic contact information.
  • To have read and understood the Urban Nature Strip Guidelines(PDF, 3MB) and Approved Planting List.(PDF, 6MB)
  • The scope of the proposed works, including:
    • Existing property boundaries, driveways, footpath, Council street trees (if any).
    • Proposed modification plan, including layout and a list of plants you wish to use.
    • Flat areas for rubbish bins.

Permit time frames

How long will my application take to process? 

Nature Strip Modification permits may take 5-10 business days to process.  

Can I start work on my nature strip before I get my permit? 

No works are to commence until an official permit letter is received and signed by Council's Asset Protection Officer.

How long is my permit valid for?  

Nature Strip Modification permits do not have an expiry date. If you move house and the new resident wants to remove the modification, the permit will be expired once the nature strip has been reinstated to grass.

Applying for a permit

The Application for a Nature Strip Modification Permit(PDF, 91KB) can be downloaded here or obtained at any Council’s Customer Service Centre.  

To lodge your application, please email the completed form to Asset Protection team or visit a Customer Service Centre. 

Asset Protection Permits

An Asset Protection permit assists Council in protecting its assets from potential damage caused by building works, ensure public safety and record what and who is conducting works within the Shire. These assets include: 

  • Roads
  • Drains 
  • Nature strips and trees
  • Kerb & Channel
  • Footpath 
  • Signage 
  • Other Council owned infrastructure 

You can find information below to answer any questions you have about Asset Protection Permits.

What area does my Asset Protection permit cover?

Your Asset Protection permit covers assets that are in front of the property nominated on your application, as well as the assets in front of the abutting properties. 

Do I need an Asset Protection Permit?

The Community Local Law 2016 (Part 5.2 & 5.3) requires that a person in charge of the building works or a building site must obtain an Asset Protection permit prior to commencing any building works.  

This excludes pools and storage containers where the homeowner is accepted as being the applicant. 

Building works include but are not limited to: 

  • starting any construction activity which includes but is not limited to scraping, clearing of the block, building works or demolition works on the property; or, 
  • having construction materials or equipment delivered to the property. 

Other situations where you will need to apply for an Asset Protection permit include: 

  • requiring a storage container to be located on your nature strip 
  • landscaping works that require machinery 
  • installing a pool on your property 
  • installing a medium to large shed on your property 

What does a permit cost?

The current permit application fee is $232.90 This fee is reviewed annually during Council’s annual budget review process and is subject to change at any time. 

A security bond of up to $2000 is currently required. 

Bond Fee Pools Sheds Storage Containers  Landscaping  Residential Construction 
Urban Area   $1,500 $1,500  $1,000  TBC at application   $2,000
Rural Area  $500 $500  $0  TBC at application   $1,000

The information you'll need to apply

To complete your application, you'll need the following information:

  • Your name and company name.
  • Your ABN or the company's ABN.
  • Your address and basic contact information.
  • The address and location of the proposed works.
  • The property owners details.
  • Clear photos of existing conditions of the nature strip and any existing damage to Council Assets (footpaths, nature strip trees, driveway access, pits, kerb and channel, gutters) utility assets and crossovers.
  • Proof of public liability insurance.

Permit time frames

How long will my application take to process? 

Asset Protection permits may take 5-10 business days to process.  

How long is my permit valid for? 

Asset Protection permits are valid up to 12 months from the date of issue. 

What happens after the building works are completed?

Following completion of the building works, you will need to notify Council by: 

Following notification of the works being completed, Council’s Asset Protection Officer (APO) will inspect the site to determine if any damage has occurred to Council assets during the permitted works. 

Following a satisfactory inspection by the APO you will be provided notification of this outcome.  

Following an unsatisfactory inspection by the APO the applicant will be notified of the outcome and advised to repair the damage to Council standards as per Council’s enforcement process. 

Non-compliance to this request will see the security bond being retained by Council to repair the damaged asset, and any additional costs for the repair will be invoiced to the permit holder. 

Your security bond will be reimbursed within 21 days following a satisfactory inspection. 

Applying for a permit

To apply for an Asset Protection permit, simply complete the Asset Protection Application Form.(PDF, 117KB)

To lodge your application, please email the completed form and supporting documentation to the Asset Protection team or visit one of Council’s Customer Service Centres. 

Driveway Access Permits

Formally known as a Crossover Permit, a Driveway Access permit is required by Council to construct, alter or remove driveway access to your property from a Council maintained road.  

These permits are required to ensure that the proposed access works meet the appropriate standards and protect Council assets during construction. A visual representation of driveway access guidelines can be found here.(PDF, 268KB)

You can find information below to answer any questions you have about Driveway Access Permits.

When you will need a Driveway Access Permit

Council consent is required to conduct any works within a road reserve where Baw Baw Shire Council is the responsible road management authority. 

If the works are proposed on a declared arterial road managed by the Department of Transport (DoT, VicRoads, Regional Roads Victoria), a planning permit is required under the Planning Scheme of Victoria.  

A list of Regional Roads Victoria managed roads in the Shire can be found here.(PDF, 83KB)

Who should take out a Driveway Access permit? 

Council recommends that the permit be applied for by the contractor/concreter that is completing the works, as they will hold the required Public Liability Insurance. 

What are Council’s Driveway Access Standards?

There are three types of driveway access standards, these are detailed below: 

  • Residential - Installed where there is a footpath and/or kerb and channel present. 
  • Rural - Installed in rural areas where no footpath, kerb and/or channel are present. 
  • Industrial - Installed for commercial businesses with heavy machinery using the crossing. 

For any enquiries regarding the which of the above specifications is best for you, email the Asset Protection Team or call 5624 2411. 

There's an asset or infrastructure in the way of my access point.

Can I have a tree moved to fit in my driveway access? 

In relation to the location of your driveway access, please consider that the homeowner, will be charged a fee to have a street tree assessed for removal or relocation. 

Depending on the type and size of the tree in question, these costs may increase. List of current fees can be found here.(PDF, 77KB)

Payment of the invoice is required after the assessment of the tree. Any works required relating to the tree will be undertaken by Council’s Infrastructure Maintenance team, with this process taking up to four weeks to complete. 

What if I have a storm water pit blocking my driveway access? 

If your access point is closer than one metre from the edge of the storm water pit, then the homeowner is responsible for upgrading the pit lid to a ‘CLASS C’ type. 

If the storm water pit is an open face drain and needs to be incorporated into driveway access, the homeowner will need to upgrade the pit to a ‘CLASS D’ grate lid. 

Is it simple to relocate Council infrastructure to fit in my driveway access? 

This is not always the case, and any associated costs will be the responsibility of the homeowner. Council’s Asset Protection Officer (APO) can guide you on the best location for your access point if there are a number of assets on your nature strip. 

What if I have an NBN, Telstra pit or fire hydrant blocking my driveway access? 

The homeowner will require written permission from the responsible authority to have their asset located within 1 metre of driveway access point. 

Can I have more than one driveway access points to my property?

Yes, as long as there is a minimum distance of nine metres between the crossovers at the road boundary in an urban area. 

You can forward your preliminary enquiry with plans via email to the Asset Protection team.

What is the cost of the permit?

The current permit application fee is $180 for each driveway access point.  

Multiple access points can be applied for on the one application form.  

This fee is reviewed annually during Council’s annual budget review process and is subject to change at any time. 

The information you'll need to apply

Before you submit your application, you'll need the following information:

  • Your name and company name.
  • Your address and basic contact information.
  • The address and location of the proposed works.
  • The property owners details.
  • Details of the proposed works, including the width of the crossover/s.
  • A site plan of the area, showing the location of the proposed crossover/s and other assets such as NBN pits, stormwater pits, fire hydrants, signposts or street trees.
  • Proof of public liability insurance.
  • Written permission from the applicable authority if an NBN or utility pit is to be located within your driveway access point.

What factors do Council consider in assessing my application?

Council's Asset Protection Officer will review the following:

  • Does the proposed location offer a safe sight distance for approaching vehicles (with 200 metres of sight distance desired in rural areas)? 
  • Will drainage be affected? 
  • Is there two meters from the crossover to a street tree? 
  • Will other significant vegetation be impacted? 
  • Are there any assets such as storm water drains, fire hydrants, Telstra pits, light posts or signposts within one metre of the proposed crossover? 
  • Will there be adequate street parking left available after the crossover is constructed? 

Permit time frames

How long will my application take to process? 

Driveway Access permits may take 5-10 business days to process.  

Can I start work on my driveway access before I get my permit? 

No works are to commence in the road reserve until an official permit letter is received and signed by Council's Asset Protection Officer. 

How long is my permit valid for? 

Driveway Access permits are valid for 3 months from the date of issue. 

I have my permit, now what do I do?

Following receipt of your permit from Council, work can now commence in the road reserve to construct your driveway access point.  

Please contact Council a minimum of 24 hours prior to pouring the concrete to book an inspection with the Asset Protection Officer to ensure Council standards have been met.   

Contact Council’s Asset Protection team by: calling 5624 2411; or by emailing  works@bawbawshire.vic.gov.au 

Applying for a permit

The Application for a Driveway Access Permit can be downloaded here(PDF, 167KB) or obtained at any Council’s Customer Service Centre.  

To lodge your application, please email the completed form to Asset Protection team or visit a Customer Service Centre. 

Building Sites

Your building site must comply with the Community Local Law 2016 - Schedule 3 Building and Works Code of Practice.

You must obtain an asset protection permit before undertaking any building work on a building site, or receiving materials and equipment on a building site or areas immediately adjacent.

A building site must have adequate toilet facilities for site workers, suitable rubbish receptacles, adequate fencing around the site perimeter, and adequate site identification to the satisfaction of an authorised officer.

Do not dispose of sediment, slurry, mud, clay or debris in a public place.