Submissions

 

Council Meeting COVID-19 Protocols

Until further notice, Baw Baw Shire Council will be conducting Council Meetings virtually.  

Commencing with the Wednesday 28 July 2021 Council Meeting: 

  • Essential officers and Councillors will attend Council Meetings via Zoom
  • There will be no public access/gallery attendance at Council Meetings

Council meetings will be live-streamed, and archived recordings will be available on the Council website for viewing.

Public Participation Time

Council will still be accepting questions on notice and submissions for the meeting.

Questions and submissions made under Baw Baw Shire’s Governance Rules may be read out by the Chair or a member of Council staff nominated by the Chair.

How to make a submission

Council will accept written submissions on any agenda item. Written submissions are to be received by 5.30pm on the Monday before the Council Meeting and can be made using the submission webform on Council’s website. Community Members may also contact Council on 56242411 and officers will transcribe a submission. Submissions will be strictly limited to 400 words. 


How to make a submission

Members of the community are invited to engage with Council during Community Participation time at Council Meetings in the form of submissions. 

Submissions can be made on any agenda item at the meeting:

  • verbally, in person
  • electronically/written, using Council's submission form below

 Verbal submissions

Community members must sign the submission register prior to the commencement of the Council Meeting to indicate which agenda item they wish to speak on.

The submission register will be available 15 minutes prior to the commencement of the meeting in the foyer of the Fountain Room of the West Gippsland Arts Centre, Warragul.

If you cannot locate the submission register, please alert a member of staff for assistance.

Please note:

  • Submitters will have a total of 3 minutes to speak and Councillors may choose to ask clarifying questions.
  • Submitters cannot speak on behalf of another person or group unless they have in writing, the express permission of that person or group.
  • Where a group, association, organisation or any other entity intends to make a submission, only one submission can be received on behalf of that group.
  • Submitters who elect to speak on more than one item listed on the agenda of a Council meeting may, at the discretion of the Chair, be given 5 minutes to speak on all items.
  • The Chair may direct a submitter who is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance; to cease their submission.

Electronic/written submissions

Community members are invited to lodge electronic/written submissions on any agenda item using the online form below. Written submissions will be received up to 48 hours prior to the Council Meeting and are limited to 400 words.

The Submission form below is available from 1:00pm on the Friday before a Council Meeting and closes at 5:30pm on the Monday before a Council Meeting. If the form is missing it is likely outside of this time frame.

Please note: 

  • Written submissions will be provided to all Councillors in advance of the Council meeting, and published in the Minutes of the Council meeting, but will not be read out unless the Chair elects to do so.
  • Written and electronic submissions must not exceed more than 3 minutes when read out loud, or 400 words.
  • Submitters cannot speak on behalf of another person or group unless they have in writing, or the express permission of that person or group.
  • Where a group, association, organisation or any other entity intends to make a submission, only one submission can be received on behalf of the group.
  • Submitters who elect to speak on more than one item listed on the Agenda of a Council meeting may, at the discretion of the Chair be given 5 minutes to speak on all items but may still submit separate written submissions.
  • The Chair may direct a submitter who is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance; to cease their submission.

Council will provide the opportunity for submissions to be heard under Section 223 of the Local Government At 1989, and where appropriate, Council will call a Council meeting to hear submissions made under Section 223 of the Local Government Act 1989 or on planning applications or proposed planning scheme amendments prior to the formal decision process.

Submissions to Council are made pursuant to the laws of the State of Victoria and they do not enjoy parliamentary privilege.

Community Members may also contact Council on 5624 2411 and officers will transcribe a submission up to 400 words.

For more information please refer to Council’s Governance Rules.(PDF, 375KB)