Questions on Notice


Council Meeting COVID-19 Protocols

Baw Baw Shire Council have reopened Council Meetings to members of the public. 

  • The Gallery will be strictly limited to ensure Council complies with density limits
  • Mandatory QR Code sign in, physical distancing measures and the wearing of masks will be in place at all meetings to ensure the safety and wellbeing of all attendees

Bookings are essential. To book your attendance for an upcoming Council Meeting, click HERE.

What are Questions on Notice?

Questions on notice is an opportunity for community members to ask questions to clarify strategic, policy or any other appropriate matter that may not be on the Council agenda. The objective of questions on notice is to assist Council to remain accountable to the community.

Questions are asked to Council, not to individual Councillors or to the administration. Questions submitted to Council must be received in hard copy 48 hours prior to the Council Meeting or lodged electronically at the prescribed email address or via other online means prescribed by the Council 48 hours prior to the Council meeting.

Questions can be submitted via email to

The person submitting the question must identify themselves clearly, with name, and an address. If on behalf of an organisation, the person must still provide their name, but also the organisations’ name, and ensure that they have permission from the organisation to be speaking on their behalf.

Community members have the right to ask up to five questions. At the discretion of the chair, any questions over this limit may not be answered or may be deferred to another Council meeting. Questions with multiple parts are counted as separate questions and have this limit apply also.

A question may be disallowed by the Mayor as Chairperson if the Mayor determines that it:

  • relates to a matter outside the duties, functions and powers of Council;
  • relates to a matter that is the responsibility of another authority or body;
  • is defamatory, indecent, abusive, offensive, irrelevant, trivial or objectionable in language or substance;
  • deals with a subject matter already answered;
  • is aimed at embarrassing a Councillor or a member of Council staff;
  • relates to personnel matters;
  • relates to the personal hardship of any resident or ratepayer;
  • relates to industrial matters;
  • relates to contractual matters;
  • relates to tenders;
  • relates to proposed developments;
  • relates to legal advice;
  • relates to matters affecting the security of Council property; or
  • relates to any other matter which Council considers would prejudice Council or any person.

If a question is disallowed Council will notify the submitter.

As the questioner, you may ask two clarifying questions. It isn’t an opportunity to challenge or debate the answer, and if you do so, you will be called to order by the Mayor/Chairperson.

The Mayor may nominate a Councillor or the Chief Executive Officer to respond to a clarifying question.

There is no right of clarification if the questioner does not attend the meeting.

There is no provision to take more questions on notice in the meeting.

If the submitter does not attend the meeting, Council will ensure a copy of the questions and responses are provided to the submitter.

Copies of answers will be available after the Council meeting for the submitters only. Community members interested in viewing the questions and responses may refer to the Council minutes on the Agendas and Minutes page.