Participating in a Council Meeting

Council Meeting COVID-19 Protocols

Baw Baw Shire Council have reopened Council Meetings to members of the public. 

  • The Gallery will be strictly limited to ensure Council complies with density limits
  • Mandatory QR Code sign in, physical distancing measures and the wearing of masks will be in place at all meetings to ensure the safety and wellbeing of all attendees

Bookings are essential. To book your attendance for an upcoming Council Meeting, click HERE.

All Meetings will be presented in accordance with DHHS regulations and the orders of the Chief Health Officer. The CHO’s directive is that all patrons visiting the West Gippsland Arts Centre must show proof of double-vaccination, or a valid medical exemption, accompanied by photo ID.

Guests can be assured that all employees and representatives of Council are fully vaccinated.


How to participate in a Council Meeting

As part of Council’s commitment to Good Governance, Council will provide opportunities for community members to engage directly in meetings.

There are many ways that you can participate in the Council Meeting, however there are limits. Council provides opportunities for community members through the following options:

  • Observers at Council meetings
  • Questions on Notice
  • Submissions
  • Petitions
  • Community Briefings

Council’s Governance Rules governs this part of the meeting and:

  • Provides an avenue within formal meetings for community members to engage with Council prior to a decision being made; and
  • Balance the needs of the community to participate and those of Council to have effective engagement in meetings.

To download a copy of Baw Baw Shire’s Governance Rules, go to A-Z Policies and Documents.

Our community is welcome to be observers at the following meetings, unless the meeting has been closed to the public:

  • Ordinary Council Meetings
  • Urgent or Emergency meetings
  • Community Briefings

From time to time, Council may invite the community to observe other proceedings and these will be advertised accordingly.

Members of the community who present at Council Meetings are required to behave in a respectful and appropriate manner to ensure that the meetings are not disrupted.

As a courtesy to all present in the meeting, we ask that your behaviour and those you are responsible for is appropriate for the setting. This means:

  • Be quiet during proceedings;
  • Not create a nuisance within the meeting;
  • Be respectful for the protocols of the meeting;
  • Not harass those attending the meeting, including Councillors, officers and other public participants;
  • Not bring in any placards, posters or materials other than personal effects unless prior permission has been sought and granted from the Mayor/Chairperson;
  • Not display any physical violence or verbal abuse to anyone or anything within the meeting;
  • Have mobile phones switched off or on silent, and not be used for recording of meeting proceedings.

A photo or recording of the meeting can only occur with permission from the Chairperson of the meeting prior to the meeting. You need to ensure that consent is given first, and members of the community are not photographed or filmed unless you have their consent also. The only official and correct record of the meeting is the Council minutes.

Members of the public who do not behave appropriately will be warned, and if poor behaviour continues, will then be asked to leave. Procedures and penalties under the Governance Rules will apply.