How Council Meetings Work


Council Meeting COVID-19 Protocols

Until further notice, Baw Baw Shire Council will be conducting Council Meetings virtually.  

Commencing with the Wednesday 28 July 2021 Council Meeting: 

  • Essential officers and Councillors will attend Council Meetings via Zoom
  • There will be no public access/gallery attendance at Council Meetings

Council meetings will be live-streamed, and archived recordings will be available on the Council website for viewing.

Public Participation Time

Council will still be accepting questions on notice and submissions for the meeting.

Questions and submissions made under Baw Baw Shire’s Governance Rules may be read out by the Chair or a member of Council staff nominated by the Chair.

How to make a submission

Council will accept written submissions on any agenda item. Written submissions are to be received by 5.30pm on the Monday before the Council Meeting and can be made using the submission webform on Council’s website. Community Members may also contact Council on 56242411 and officers will transcribe a submission. Submissions will be strictly limited to 400 words.  

Under section 66 of the Local Government Act 2020 (the Act), Council Meetings must remain open to the public unless the Council considers it necessary to close the meeting to the public because of a specified circumstance such as:

  • The meeting is to consider confidential information; or
  • Security reasons; or
  • It is necessary to do so to enable the meeting to proceed in an orderly manner.

The live streaming of Council Meetings can be accessed via the Agendas and Minutes page of Council’s website.

A Statutory Council meeting is the annual meeting of the Council held for the purpose of:

  • Swearing in of Councillors elected at general or by elections of the Council; and/or
  • Electing a Mayor in accordance with Section 25 of the Act or any Deputy Mayor; and/or
  • Appointing Councillors on committees.

An urgent or emergency meeting can be initiated under the following circumstances:

  • A natural disaster within the municipality; or
  • The death, serious injury or the like of any Councillor or Senior Officer or other significant person, which would affect the normal operation of the Council, the organisation or the community and cannot wait until the next scheduled meeting of the Council.