Running Your Event

If you are planning and running an event in Baw Baw Shire, we recommend you contact the Events Unit at least 2-3 months before the event. The Events Unit can advise on requirements, assist with the application process, and help promote the event.

To discuss your event and requirements, email the Events Unit or call 5624 2497.

Events on Council Land

If you would like to hold an event on Council owned or managed land or at its facilities, you will need to submit an event application at least two months before the event. Events are not permitted to be staged on Council land without Council's written approval.

Depending on the event or its location, you may also need other permits from Council, such as an Occupancy Permit for a Place of Public Entertainment or a Planning Permit.

To obtain the event application form and any other necessary documents required for your event, go to the Related Information section at the bottom of this page.

For more information and advice about other necessary documents required for your event, email the Events Unit or call 5624 2411.

Use of Council Roads for Events

If your event involves using roads, please visit the Traffic Management page for requirements and to download the necessary forms.

Events on Private or Crown Land

If your event is held on private or Crown land, you do not need to submit an event application to Council. However, you may need other permits from Council, such as an Occupancy Permit for a Place of Public Entertainment or a Planning Permit.

If your event will be held on Crown land you may also need to seek permission from the land owner, e.g. the Department of Environment, Land, Water and Planning (DELWP) or Parks Victoria.

To obtain the event application form and any other necessary documents required for your event, go to the Related Informaiton section at the bottom of this page.

To discuss requirements and obtain the necessary documents required for your event, email the Events Unit or call 5624 2411.

Event Planner

The Event Planner is a step-by step guide designed to assist event organisers with planning and staging a safe and successful event, and advise them of any permits, approvals or notifications required.

Organisers must submit an Event Application Form if the event is held on Council land.

To obtain the event planner, the event application form and any other necessary documents, go to the Related Information section at the bottom of this page.

For more information and advice about other necessary documents required for your event, email the Events Unit or call 5624 2411.