Managing Sports Clubs
Risk Management
Risk management is good club management practice. It means finding potential risks, thinking about potential damage and injuries, and taking action.
Benefits of risk management include:
- Reduced insurance premiums
- Improved reputation and public confidence
- Increased life of facility and protection against damage
- Reduced potential for serious personal injury
- Positive risk awareness culture
- Improved safety.
If an incident has occurred at a Council-owned or managed facility, you need to report it using the Incident Report Form.
You can learn more about risk management by reading some case studies.
Training and Match Day Inspections
Most peak sporting association's require pre-training and match day inspections. Every inspection needs to be recorded and saved.
Who is responsible for completing a match day checklist?
- All clubs competing at the ground on match day.
- Typically, the home team representative and an away team representative sign the form if they are satisfied with the ground condition.
- When the association/league is responsible for proceedings on match day then an association/league representative may take responsibility. The participating clubs should still review the questions and sign the form if they are satisfied with the conditions before the start of play.
- All clubs should choose a suitable person to be responsible for the checklist and arrange a back-up if that person isn't available.
What happens to the checklist after it's completed?
- The checklist should be kept by the home club (or association/league if a common ground). A copy should be attached to the results for the day and sent to the association/league.
Are clubs required to provide a copy of the completed checklist to the Council?
- Clubs should advise the Council of any issues, especially repair works, so it can be scheduled to be fixed.
How long are clubs required to keep the checklist?
- A minimum of seven years to comply with Victorian legislation.
- It is important that clubs keep the document safe encased they need to be used to defend any future claims.
Use of Contractors
- Baw Baw Shire Council must approve any works before they are started on Council-owned or managed land.
- Contractors must be registered with the Council before any works are started. All contractors must show their qualification's, a copy of their certificate of currency for insurance, and a Safe Work Method Statement must be completed.
- To register with the Council, complete the contractor registration form.
Insurance
All groups using Council facilities must have public liability and contents insurance. There are some insurance providers set up especially for not-for-profit groups, including local community insurance services, as well as a number of private insurance providers.
Tenancy Agreement
Baw Baw Shire Council requires all sporting and community groups at Council owned or controlled facilities to sign tenancy agreement.
For more information about tenancy agreement you can read the following documents:
